Privacy Policy & Data Processing Agreement

Privacy Policy & Data Processing Agreement

By using this website, you agree to the collection and use of information in accordance with this policy.


Flynn Canada Ltd has adopted this Policy to ensure that all Flynn Canada Ltd employees, website visitors and service users are aware of our commitment to the privacy and protection of their information.

Protecting the privacy and confidentiality of personal information is an important aspect of the way Flynn Canada Ltd conducts its business. Collecting, using, and disclosing personal information in an appropriate, responsible, and ethical manner is fundamental to Flynn Canada Ltd’s daily operations.

Flynn Canada Ltd strives to protect and respect the personal information of its customers, employees, business partners, website users and so on in accordance with all applicable regional and federal laws as well as the UK Data Protection Act 1998 (DPA) . Each staff member of Flynn Canada Ltd must abide by the organization’s procedures and practices when handling personal information.


Requirement of Confidentiality

In accordance with the General Data Protection Regulation (GDPR), Flynn Canada Ltd requires all employees to handle sensitive personal client information in a confidential and appropriate manner. It is understood that employees of Flynn Canada Ltd will become aware of confidential information regarding our website users or server users through the course of their employment. Employees agree that if confidential information is not effectively protected, the operations of Flynn Canada Ltd may be threatened, and the well-being and privacy of our users may suffer irreparably.

Employees of Flynn Canada Ltd are required to keep all confidential information and relevant medical knowledge regarding both the Company and our clients confidential both during and after their term of employment. These practices have been adopted as they have been deemed essential to the protection of Flynn Canada Ltd, and the well-being and privacy of our clients.


Consent: Any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;

Client Personal Data: Anything that can be used to identify a person i.e. phone number, pictures, IP addresses etc.

Data Controller: A person or body, alone or jointly, which determines the purposes and means of processing personal data

Data Breach: Means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored or otherwise processed;

General Data Protection Regulation (GDPR): This policy replaces the Data protection Directive 95/46/Ec and it is designed to protect the data privacy of European Union citizens.

Key elements under GDPR

a) Consent
Flynn Canada Ltd shall receive an oral, verbal or electronic consent from a user prior to the collection, use or disclosure of any personal information. Users may, at any time, revoke the consent to release or collect personal information. Data will be stored for an undetermined length of time until request is received for data to be removed.
b) Personal data
• All personal data collected will be used for recruitment purposes
• Data will be collected through our Talent Management Software called Clear Company Inc.
• Data will be shared internally and with Clear Company Inc. solemnly during the recruitment process
• Once hired, Data will be stored within our internal payroll system (Avanti) and HR databases (Box and Smartsheet) if required for Immigration purposes.
c) Data Protection Officers
For questions or complaints regarding personal information, users are encouraged to email human.resources@flynncompanies.com. A member of the Data Privacy team will respond accordingly.
d) Right to erasure
• Individuals have the right to have their personal data erased upon request
• Individuals have the right to transfer their data to another user upon request
• Individuals can make a request for erasure or transfers verbally or in writing.
• All requests will be processed within a one-month time period

e) Right to rectification
• Individuals have the right to rectify any inaccurate personal data or to complete if it is incomplete.
• Individuals can make a request for rectification verbally or in writing.
• All requests will be processed within a one-month time period

f) Right to restrict processing
• Depending on the circumstance, Individuals have the right to request the restriction or suppression of their personal data.
• In cases where processing is restricted, personal data is permitted to be stored, but not used.
• Individuals can make a request for restriction verbally or in writing.
• All requests will be processed within a one-month time period

g) Personal Data Breach
• In the event of a data breach, users will be identifies without undue delay of the company being aware of such breach
• Company will provide reasonable assistance in investigating and remedying situation


In working for Flynn Canada Ltd, employees shall not divulge, disclose, provide or disseminate Confidential Information to any third party not employed by Flynn Canada Ltd at any time, unless Flynn Canada Ltd gives written authorization. Furthermore, Confidential Information shall not be used for any purpose other than its reasonable use in the normal performance of employment duties for Flynn Canada Ltd.


This agreement will not supersede any legal obligation to disseminate information when required to do so in a court of law. Flynn reserves the right to modify or terminate this policy at any time at its sole discretion.

Usage Tracking

Our site may automatically record some general information about your visit which we use for statistical analysis to help make our site more useful to visitors. This information might include the:
– Internet domain for your Internet service provider, such as ‘company.com’ or ‘service.ca’ and the IP address of the computer accessing the website;
– type of browser you are using, such as Firefox or Chrome;
– type of device and operating system you are using, such as iPhone or Windows;
– date and time you visit our site and Web pages that you visit on our site, along with the address of the previous website you were visiting, if you linked to us from another website.


We also use “cookies” that identify you as a return visitor and which can help us tailor information to suit your individual preferences. A cookie is a piece of data that a website can send to your browser, which may then store the cookie on your hard drive. The goal is to save you time and provide you with a more meaningful visit and to measure website activity. Cookies do not contain any personally identifying information. Many browsers, however, allow you to disable cookie collection if you wish, or inform you when a cookie is being stored on your hard drive.
Periodically our site may allow the use of third party cookies or similar technologies to measure and improve the effectiveness of our advertising campaigns. From time to time this information may be shared with a third party who in turn uses that information to serve you advertising relevant to your interests as you are browsing across the web. When doing so Flynn uses the services of Google, Facebook, and LinkedIn. Our website users can visit www.youradchoices.ca to learn more about this type of advertising and may choose whether to continue receiving interest-based ads.

External Links

This policy discloses the privacy practices for our website. However, our site contains links to other sites. Once you link to another site, you are subject to the privacy and security policies of the new site. We encourage you to read the privacy policies of all websites you visit.
If you feel that we are not abiding by this privacy policy, you should contact us immediately via telephone at 1-905-671-3971.